BrickFair

BrickFair VA 2012 Vendors

Welcome!  Join us!

*** VENDOR TABLES ARE SOLD OUT FOR THIS EVENT ***

Deadline

82 vendor tables are planned.  83 are sold.  The table-count may increase, but don't count on it.  Once the map is drawn there is no more room for late-comers.

Yes, the venue is huge, but regardless, we limit vendor tables to keep the focus on the MOCs.  Procrastinate at own risk.

Vendor tables are 30" x 8' and are $75 each (in addition to your registration fee).  Vendor tables are reserved on a first-paid basis, and they will sell out a year early!

To Be A Vendor

1. Join our BrickFair vendors Yahoo group.
   Ensures you receive all BrickFair vendor news.
   Edit your email program (set up a "Rule," perhaps) to highlight emails from the BrickFair Vendors yahoo group to ensure you receive these important emails!
2. Register to attend, yourself and your staff.
   Here: www.BrickFair.com/account.
3. Determine how many tables you want.
4. Send payment for both your registrations and your vendor tables.
   Here: BrickFair.com/account/PayNow.asp (you must mentally add the table fee to your total registration fee shown).
   

There is no "vendor sign-up" web page.  It is all done by hand.  Payments are processed by hand.  Please contact us with questions and to sign on as a vendor.

First-time registrants must be 13+ years old.  If you have never before registered for the full BrickFair VA weekend and wish to do so, you must be 13+ years old.  Returnees of all ages from the previous VA event are welcome back.  Use the returnee registration page.

Rules

• Products must be LEGO-related.
• No food or drink sales.
• No sub-letting to other vendors.  BrickFair maintains relations with each vendor.
• No re-arranging tables.  Aisle space must be maintained.
• No selling competition-brand pieces (K'Nex, Playmobil, MegaBlox, etc).
• You are entitled to half the aisle-space in front of you.  The opposite vendor is entitled to the other half.
• BrickFair name and/or logo used by written permission only, on a case-by-case basis.  All unsold BrickFair items, at the end of the event, must be donated to BrickFair.
• Vendors may not use the gracious LEGO store AFOL discount for business purposes. Doing so threatens TLG's support for BrickFair.  Violation may result in ejection from BrickFair and banishment from future BrickFairs (this information is shared with other event organizers).

More Rules

• Electric cords must use 3 prongs (grounded).
• Surge protectors are strongly encouraged.  We cannot stress enough how cautious the Fairfax County fire marshal is.
• No LEGO on display before 12:00 noon Thursday (early non-LEGO, non-display setup is 9:00am to noon).
• Do not block doors, ever, at all, not even for a "moment."

Table Layout

Tables are arranged by BrickFair for optimal use of space and best traffic flow.  The map is drawn and tables arranged prior to any vendor selecting their tables.

Vendors are grouped together and located in the same room with all MOCs.  Once the map is drawn, vendors select their tables.  Vendors will select their tables in order of size.

Some vendors will end up abutting others, some will have slim (20") access between tables.  Some will require walking behind others' tables for access.  Public side aisles are kept as ample as possible (10' to 20').

What You Get

• A banner ad on our web site (see below).
• Free Internet within the event (NOTE: Dulles Expo's wi-fi service is flaky at best and worthless when crowded.)
• Three-to-five feet walking space behind your tables.  We strive for 5', but cannot guarantee.
• 18" back-up tables behind you, when possible.

Web Banner

Included.  Vendors get a banner on our public vendors page.

Once your vendor signup is complete, see your account page to upload your banner and edit your banner and info.

Flyer In Goodie Bag

Included.  Vendors and our brethren AFOL Festivals are invited to insert flyers in our BrickFair Goodie Bag.

Supply as many flyers as you like.  We recommend 1,000+ (in 2012 we anticipate ~1,000 registrants).

Flyer at the Exit Table

Included.  Vendors and our brethren AFOL Festivals are invited to leave a stack of flyers on the public exit table.

There is no special vendor registration page; it is all done by hand.  Contact us.

INFO ON FLYERS:

There are two places you may want flyers: 1) stuffed in Goodie Bag (for AFOLs - we're expecting ~1,000 people), and 2) stacked at the Exit Table (for the public - 500 flyers should be plenty).

The Goodie Bag flyer is popular among vendors.  Vendors supply these inserts in varying sizes and colors.  The Exit Table is less popular.  The Exit Table flyers tend to get disheveled; the public is rough on them.  For this reason we recommend full size 8.5"x11" flyers at the Exit Table.  They stay stacked neater, longer.

To supply flyers, you can:

A) Bring your flyers to the Chantilly yourself.

B) Mail flyers to our mailing address.

C) Order flyers from Spectrum Printing in Rockville.  Pay for them yourself, but have Kim Loveland notify BrickFair when they are ready.  We'll pick them up and bring them.

For goodie bag purposes, if sending paper-only flyers, they must be received by Jul 30^th 2012.  If sending bulky flyers (ie: LEGO swag), they must be received by Jul 17^th 2012.  After these dates, you are welcome to bring flyers and insert them yourself at the event - a task we do not recommend.